Kilmacolm Civic Trust

 Constitution

Scottish Charity Number 032744
  1. NAME
    The name of the trust shall be "KILMACOLM CIVIC TRUST".
  2. OBJECTS
    The Trust shall profess no political allegiances and its objects shall be as follows:
    1. To stimulate public interest in and care for the beauty, history and character of the parish of Kilmacolm, its villages and their surroundings.
    2. To encourage the preservation, development and improvement of features of general public amenity or historic interest.
    3. To encourage high standards of architecture and town planning in and around Kilmacolm.
    4. To pursue these ends by whatever means is considered appropriate.
  3. MEMBERSHIP
    Membership shall be open to all who are interested in the aims of the Trust. Membership, other than life membership granted prior to the 2007 Annual General Meeting, shall lapse if the subscription is unpaid six months after notification that it is due.
  4. SUBSCRIPTION
    The subscriptions payable annually shall be such sums as may be agreed from time to time by the Executive Committee appointed in terms of clause 6 hereof. The subscription rate will be intimated to all members as soon as appropriate after having been fixed.
  5. MEETINGS
    An Annual General Meeting shall be held each year to receive the Executive Committee’s Report and Accounts, which have been subject of independent examination, and to elect members of the Executive Committee. Fourteen days notice of such meeting will be given personally to each member. The Executive Committee may in addition call Ordinary meetings of the Trust to be held at such time and in such place as they decide. Fourteen days notice of such meeting by public intimation by whatever means is considered appropriate by the Executive Committee shall be given. Special General Meetings of the Trust shall be held upon a request being received from not less than seven members. Fourteen days notice of such meeting shall be given individually to each member. The members calling the meeting shall be responsible for all expenses incurred. Twelve members personally present (excluding members of the Executive Committee) shall constitute a quorum for a meeting of the Trust.
  6. EXECUTIVE COMMITTEE
    Nominations for the election of members of the Executive Committee shall be made at or before the Annual General Meeting. Such nominations shall be in writing supported by a seconder. The consent of the proposed nominee must first have been obtained, should he or she not be present at the Annual General Meeting. If the nominations exceed the number of vacancies a ballot shall take place. The Executive Committee shall consist of:- A. Chairman, Vice Chairman, Vice Chairman (Planning), Secretary, Treasurer, Archivist and Information Officer all of whom shall relinquish their Office every year and shall be eligible for re-election at the Annual General Meeting of the Trust for periods of a further year; and B. A further ELEVEN members. Four of these eleven members who have served for the longest period shall resign each year and shall not be eligible for immediate re-election, but may be co-opted to fill any vacancies not filled at the Annual General Meeting. Where there are more than four who have served an equal period and who are due to retire under this rule, the retiral shall be decided by lot before the Notice of Meeting is sent out. The Executive Committee shall be responsible for running the affairs of the Trust and may make decisions on its behalf. A quorum of meetings of the Executive Committee shall be SIX. The Executive Committee shall have the power to co-opt further members of the Trust, including ex officio office bearers, together with ex officio representatives from other local societies or organisations. All ex officio members shall attend in an advisory and non-voting capacity and for such periods as the Executive Committee shall decide.
  7. APPEALS
    The Executive Committee shall have the power to make appeals, solicit donations and canvass monies for carrying out the objects of the Trust.
  8. EXPENSES OF ADMINISTRATION
    The Executive Committee shall, out of the monies received by the Trust, pay all proper expenses of administration and management of the Trust and shall use the residue of such monies as it thinks fit for or towards the objects of the Trust.
  9. INVESTMENT
    All monies at any time belonging to the Trust, and not required for immediate application for its objects, shall be invested by the Executive Committee upon such investments, securities or property as they may think fit.
  10. ALTERATIONS
    The Constitution may be altered by a simple majority of members present at an Annual or Special General Meeting called in terms of clause 5 and provided that nothing herein contained shall authorise any alteration permitting the expenditure of funds of the Trust on any matter not falling within the objects as defined in paragraph 2. All alterations shall be sponsored by the Executive Committee or by not less than seven members and shall be intimated in writing to all members with the Notice calling the meeting.
  11. WINDING UP
    In the event of the winding up of the Trust, the available funds of the Trust will be transferred to an organisation, having objects similar to those above stated, as may be selected by the Executive Committee.